We are seeking a highly organized, tech-savvy, and proactive Virtual Assistant to provide comprehensive support across our client’s business operations. This is a dynamic role perfect for someone who thrives on variety, enjoys leveraging technology to solve problems, and is eager to contribute to the growth of a small business. Your ability to quickly learn new software and use AI tools like ChatGPT effectively will be key to your success.
Key Responsibilities:
Business Administration:
- Manage email inboxes and calendar scheduling.
- Coordinate meetings, prepare agendas, and take detailed notes.
- Organize and maintain digital files and records in Google Drive/Dropbox.
- Handle basic data entry and ensure data accuracy across systems.
- Assist with travel arrangements and expense reporting.
Research & Analysis:
- Conduct market, competitor, and industry research.
- Summarize findings into clear and actionable reports or presentations.
- Research potential leads, partners, or new tools/software.
- Compile data for reports and presentations.
Social Media Management:
- Assist in creating, scheduling, and publishing engaging content across platforms like Instagram, Facebook, LinkedIn, Twitter, etc.
- Help with community management (responding to comments and DMs).
- Conduct basic graphic design using tools like Canva.
- Monitor social media trends and provide insights.
Tech & AI Savviness (A Must-Have):
- Utilize a variety of software and platforms (see list below) with ease.
- Use AI tools, specifically ChatGPT, to draft content, brainstorm ideas, summarize information, and automate repetitive tasks.
- Troubleshoot basic tech issues and show a willingness to learn new applications quickly.
Required Skills & Qualifications:
- Proven experience as a Virtual Assistant or in a similar administrative role.
- Exceptional proficiency with technology and software. You are a quick and eager learner of new digital tools.
- Hands-on experience using ChatGPT or similar AI tools for professional tasks (e.g., writing, research, task automation).
- Strong written and verbal communication skills in English.
- Excellent organizational and time-management skills, with the ability to prioritize tasks.
- Self-motivated and able to work independently with minimal supervision in a remote setting.
- Familiarity with major social media platforms and their best practices.
Technical Proficiency We’re Looking For:
- Communication & Collaboration: Slack, Microsoft Teams, Zoom, Google Workspace (Docs, Sheets, Drive), Microsoft Office.
- Social Media & Design: Buffer/Hootsuite/Sprout Social, Canva, CapCut, basic knowledge of Meta Business Suite.
- Organization & Project Management: Asana, Trello, ClickUp, or Notion.
Nice-to-Have (Optional):
- Experience with basic CRM management (e.g., HubSpot, Salesforce).
- Knowledge of email marketing platforms (e.g., Mailchimp, Klaviyo).
- Understanding of basic SEO principles.
What We Offer:
- Fully remote and flexible work environment.
- Competitive hourly rate/salary.
- Opportunity for long-term collaboration and growth.
- A supportive team and the freedom to implement your ideas.
How to Apply:
If you are a problem-solver who loves technology, we’d love to hear from you! Please apply by filling the form: https://forms.gle/ytyFJJDvqMPnVKob8